Cancellations and Refunds
Any changes to registration are subject to $100 admin fee, this includes cancellations/refunds, name changes, or registration type changes.
Cancellation and refund requests must be made via email to the IAVM Meetings Department at meetings@iavm.org. Fees are calculated based on the full cost of registration and the date cancellation request is submitted.
If a registrant is unable to attend an event for any reason, someone else from their venue/company may attend in their place with written notice up to 2 weeks prior to the event start date. If a cancellation is necessary, the following refund deadlines apply:
- Cancellation request submitted before November 26, 2024 : full refund minus $100 admin fee
- Cancellation request submitted between November 26 – December 25, 2024: 50% refund minus $100 admin fee
- Cancellation request submitted between December 26, 2024 – January 11, 2025: 25% refund minus $100 admin fee
- Cancellation request submitted on January 12, 2025 or later: No refund
- Optional fees (including, but not limited to: golf and pre-conference workshops) are non-refundable from the time of purchase.
The above cancellation deadlines apply to PAID, UNPAID, and partially paid registrations. Invoiced no-shows will be billed as a cancellation accordingly. Late requests for refunds due to special circumstances will be considered on a case-by-case basis.
Rollover Policy
There is no rollover option. If a registrant is unable to attend, and the venue is not able to send another attendee, registration will be refunded based on the above cancellation deadlines.
